These checklists summarize the main administrative tasks for maintaining SWPRO. They are intended as practical reminders, not as a replacement for the detailed instructions in each section.<\/p>\n
At the beginning of each semester, professors send the office manager the list of students who need new portfolios.<\/p>\n
Use this checklist when preparing for a new semester:<\/p>\n
Use this checklist each time a new student portfolio is created.<\/p>\n
home<\/code><\/li>\n- Select an approved simple theme, usually Twenty Ten<\/strong><\/li>\n
- Set the front page to a static page<\/strong><\/li>\n
- Select Home<\/strong> as the static front page<\/li>\n
- Add the student as Administrator<\/strong> of their own portfolio<\/li>\n
- Create the student login password<\/li>\n
- Set or confirm the portfolio viewing password<\/li>\n
- Confirm that approved templates are available<\/li>\n
- Add the portfolio link to the correct alphabetical list page<\/li>\n
- Test the portfolio URL<\/li>\n
- Test the viewing password<\/li>\n
- Test that the Home page opens correctly<\/li>\n
- Confirm that the student can access the correct portfolio<\/li>\n
- Email the student the portfolio address, username, login password, viewing password, and tutorial link<\/li>\n<\/ul>\n
Mid-Semester Maintenance Checklist<\/h2>\n
During the semester, most administrative work is support and troubleshooting.<\/p>\n
Use this checklist as needed:<\/p>\n
\n- Help students with forgotten passwords or login problems<\/li>\n
- Reset passwords manually when needed<\/li>\n
- Contact Lucian\/Intercer if a student is locked out after too many failed login attempts<\/li>\n
- Help students locate the correct dashboard for their portfolio<\/li>\n
- Check user permissions if a student cannot edit their portfolio<\/li>\n
- Help professors locate student portfolios<\/li>\n
- Confirm portfolio links on the alphabetical list<\/li>\n
- Fix broken links or incorrect portfolio addresses<\/li>\n
- Help students troubleshoot media upload problems<\/li>\n
- Remind students to use JPG images saved at web quality<\/li>\n
- Remind students to avoid uploading large files or videos<\/li>\n
- Encourage students to link to large media hosted elsewhere<\/li>\n
- Refer content questions back to professors<\/li>\n<\/ul>\n
End-of-Semester Maintenance Checklist<\/h2>\n
SWPRO does not normally require portfolios to be deleted or archived at the end of the semester. The main end-of-semester task is to check for updates and provide technical support as needed.<\/p>\n
Use this checklist near the end of each semester:<\/p>\n
\n- Check WordPress for available plugin updates<\/li>\n
- Check WordPress for available theme updates<\/li>\n
- Update carefully, especially because SWPRO is a Multisite network<\/li>\n
- Contact Lucian\/Intercer before making updates if there is uncertainty<\/li>\n
- Help students resolve final access or upload problems<\/li>\n
- Help professors locate portfolios for review or presentation<\/li>\n
- Confirm that important portfolio links are working<\/li>\n
- Document any recurring problems that should be added to the tutorial site<\/li>\n<\/ul>\n
Annual Maintenance Checklist<\/h2>\n
Once a year, review the overall SWPRO system to make sure it remains organized and functional.<\/p>\n
Use this checklist annually:<\/p>\n
\n- Review the alphabetical portfolio list for obvious errors or broken links<\/li>\n
- Check whether portfolio naming conventions are still being followed<\/li>\n
- Review current templates and confirm they still work properly<\/li>\n
- Review whether Twenty Ten<\/strong> or the approved theme is still available and functioning<\/li>\n
- Check plugin and theme updates<\/li>\n
- Review common student support issues from the year<\/li>\n
- Update tutorial pages if procedures have changed<\/li>\n
- Confirm contact information for Lucian\/Intercer<\/li>\n
- Confirm hosting\/support arrangements with Intercer<\/li>\n
- Review whether any technical issues need higher-level support<\/li>\n
- Make sure new office staff know where to find this tutorial site<\/li>\n<\/ul>\n
The main goal of these checklists is to keep SWPRO consistent, accessible, and easy to maintain from semester to semester.<\/p>\n","protected":false},"excerpt":{"rendered":"
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